Printing Issues:

Printing Issues:

If you are having issues aligning your forms it could be you printer or print driver is out of date or incorrect type of printer

The IRS/SSA recommends using a high quality type printer no more than 4 – 5 years old

  1. Bubble jet and Ink jet are not supported due to the margins and font these types of printers use a spray on ink that smears
  2. Printers - PCL6 compatable might have problems with the drivers these printers are out to date for Window 7 and up
  3. All Laser printers make sure your print drivers are up to date – check with your printer manufactors
  4. We recommend uses the manufacter drivers – Generic drives you could still have issues
  5. Printer Scale is set at 100% locate under the Printer and Devices
  6. Second Form alignment is not adjusting this is your printer driver not supporting this feature

SSA

https://www.ssa.gov/employer/paperFormInstr.htm

Social Security accepts laser printed Forms W-2/W-3 as well as the standard red drop-out ink forms. Both the laser forms and the red drop-out ink forms must comply with Internal Revenue Service's Publication 1141 and require pre-approval from Social Security.

Pub: 1141

https://www.irs.gov/pub/irs-pdf/p1141.pdf

Section 3.2

.02 Employers should type or machine-print data entries on plain paper forms whenever possible. Ensure good quality by using a high-quality (font)  

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